ASSOCIATION STREETSPIRITS
GUIDELINES
SUMMARY
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
www.streetspirits.org
SUMMARY
1.OVERVIEW.
2. PROJECT PRESENTATION.
2.1. SUBMISSION OF THE PROPOSALS.
2.2. FINANCING .
2.3. BUDGET PRESENTATION .
2.3.1. SUPPORT COSTS.
2.3.2. ADMINISTRATIVE COSTS.
2.3.3. ACTIVITIES.
2.3.4. ASSOCIATION STREETSPIRITS MONITORING COSTS.
2.4. ELEGIBLE COSTS.
2.5. NOT ELIGIBLE COSTS.
2.6. BUDGET FLEXIBILITY.
2.7. CO-FINANCED PROJECTS .
2.8. FORMS .
2.9. EPORTS.
2.10. MONITORING ACTIVITIES.
2.11. FINANCIAL DOCUMENTS.
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
www.streetspirits.org
1. OVERVIEW
Association StreetSpirits (www.streetspirits.org) is Non For Profit Association constituted in
Madrid, Spain the 17th January 2008 and officially registered in Spain the 28th May 2008 (CIF
n. G85448926).
The aim of the Association is to support humanitarian aid in developing countries through the
recruitment and coordination of private donations and finalise those through the monitoring
activities and specifications of the investments, to support artistic realities and to involve them
in independent communication activities.
The mission of the Association is focused on the support of children and adolescents in
different contexts as:
- child protection
- culture
- education
- food security/income generating activities
- health
- human development
- training, local capacity building
- water & sanitation
with no exclusion of all the related realities in the children family’s support.
The Association is not a direct developer of humanitarian activities: the main role of the
Association is the selection of the appropriate International/Governmental Implementing
Agencies those (when possible) will develop humanitarian aids together with Local Non
Governmental Organizations/Institutions through the destination of founds collected by
different Donors. The Association is at the same time the Monitor of the financed projects and
it is directly dialling with the financed Implementing Agencies.
The Association is the direct developer of activities concerning communication activities,
sensitization campaigns and supporter of the cultural and artistic expressions in the contexts
where the projects are developed and in partnership with the International Implementing
Agencies.
Association StreetSpiritis together with the financed Humanitarian/Governmental Agencies
have the responsibility to provide assistance in a manner that is consistent with human rights,
including the right to participation, non-discrimination and information, as reflected in the body
of international human rights, humanitarian and refugee law (Sphere).
Programmes that meet the needs of disaster-affected populations must be based on a clear
understanding of the context. Initial assessments will analyse the nature of the disaster and its
effect on a population. The affected people’s capacities and available resources should be
identified at the same time as assessing their needs and vulnerabilities and any gaps in
essential services. No single sector can be considered in isolation from the others, or in
isolation from economics, religious and traditional beliefs, social practices, political and security
factors, coping mechanisms or anticipated future developments. Analysis of the causes and
effects of the disaster is critical (Sphere).
The aim of the Association is to support activities related to children and adolescents in
disadvantaged situations and all the related situations those could affect the general principles
of human standard life. Attention must be paid during the realisation of the Concept Paper
together with Project Proposal and Activity’s development to all related situation those
interacted with the children/adolescents life.
The Association will support all the necessary activities aimed to support children/adolescents
life improvements (water, construction, education, hygiene and sanitation, family capacity
building, research, etc.) only on the base of a well structured program/project (when feasible)
suggested by Implementing Agencies/Association/Donors.
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
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The Association will promote as much as possible the financing of programs/projects
developed/co-financed together with different partners with the aim to guarantee a permanent
presence in the Country that will allow the strong interaction together with the Governmental
strategies applied on.
The Association will finance as much as possible programs/projects those are involving Local
Non-Governmental Organizations/Institutions with the aim to improve their capacities and to
fulfil the local know how through the support of the International/Governmental Agencies. The
International/Governmental Agencies have to monitor and prove the capacities of the selected
Local Non-Governmental Organizations at the time of presentation of programs/projects to the
Association StreetSpirits.
The Association StreetSpirits together with the Donors will support the empowerment of the
International/Governmental Implementing Agency’s HeadQuarters respect the HeadOfficies.
Based on this, the Association and Donors agree to fix the general range of expenses
regarding the Financial Proposals on the base of 70% of the total budget located for Activities
and 30% (comprehensive of Administrative costs in a range of 4/6%) for Running Costs. The
limit can be discussed at the time of the Project Proposal presentation together with the
Association StreetSpirits that will present the projects to different Donors. The 4/6% of the
approved Administrative costs have to assist as much as possible the HeadQuarters
managerial capacities respect the HeadOfficies.
The Association will take into consideration new Project Proposals only after field visits on the
project’s areas. The interested International/Governmental Organizations will present the
Concept Papers and suggestions of the visiting periods.
The Association StreetSpirits, in agreement with Donors, will decide the possibility to finance
new projects to the same International/Governmental Implementing Agency only after the
conclusion of previous financed activities and after the presentation of final results to Donors.
In case of past financed activities and interruption of the presented programs, the
Implementing Agencies have to demonstrate the impossibility to proceed with further actions
in the Country and to present to the Association StreetSpirits the intentions those have to be
taken.
The Association StreetSpirits together with the International/Governmental Implementing
Agencies will strongly support the establishment of the social capital development sector
financing community-level actions to reduce poverty, direct interventions in this sector
concerning community mobilisation, hygiene promotion and sanitation, functional adult
literacy, care of vulnerable groups, and promotion of culture.
By ‘social capital’ is meant the whole variety of networks and social resources which people
use to support themselves and manage their lives. Social development aims to strengthen
these networks for developmental ends.
2. PROJECT PRESENTATION
The International/Governmental Organizations those are interested to benefit by the founds
collected by Association StreetSpirits have to respect the following procedures:
2.1. SUBMISSION OF THE PROPOSALS
The Association StreetSpirits will present the Project Proposals received by the
International/Governmental Organizations respecting the following procedures:
1. The NGO that is interested to participate to the fund’s allocation has to present Concept
Paper (annex 1) to the Association StreetSpirits.
2. The Association will organise a field visit in the proposed country (after analysis with
Donors) and previous communication to the NGO.
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
www.streetspirits.org
3. The NGO together with the Association StreetSpirits will analyse the suggested
intervention and in case will modify the Project Proposal (annex 2) activities.
4. The NGO will present the discussed activities within one month the site visit following the
required Project Proposal specifications.
5. The Association will inform the NGO about financing campaigns organized together with
the different Donors.
6. The Project Proposals will be presented to the Donor’s Committees those will select the
awarded projects.
7. The Association will finance the total amounts of the awarded projects after the Donor’s
decisions (in total or trances depending by the proposed activities and the security
conditions in the suggested countries).
8. The Association will monitor (physical and financial monitoring) the ongoing financed
activities.
Concept Papers, Project Proposals and Financial Plan (annex 3) have to be drafted in English,
French or Spanish in the provided formats. Discussions about the project presentations could
be asset during the field visits together with the responsible those fulfilled the Concept Paper
form.
The field visits will be organised in agreement with the International/Governmental
Organizations after mail communications from the Association StreetSpirits. The Association
will decide the planning of the visits on the base of the ongoing activities and it will
communicate the program by mail.
The Donor’s decision will be communicated to the awarded International/Governmental
Organizations within one week the project’s approvals.
2.2. FINANCING
StreetSpirits Association is representing different Donors based in Europe. The aim of the
Association is to manage founds together with Implementing Agencies and to monitor the
developed activities in order to better finalise the efficiency and effectiveness management of
the total grant amounts.
The Association StreetSpirits will present Project Proposals and Budget Breakdowns to Donor’s
representatives those will select the awarded projects. The projects could be supported by a
total financial bank transfers at the time of the approval or (based on considerations as total
amount of the approved project, financing to a Local or International Organization, security of
the project areas and proved credentials of the awarded Organizations) the financing in
trances of the activities.
The Association will manage the located founds through a dedicated bank account in Madrid. In
case of specific requests by the Donors, the Association will open dedicated bank accounts for
specific activities in agreement with the Implementing Agencies at the time of the project’s
Bank Transfers. The aim of the Association is to support the maximum transparency in the
fund’s management in collaboration with all the project stakeholders.
2.3. BUDGET PRESENTATION
The Implementing Agencies have to present Project Proposals following the available Forms. In
case of missing documentation the projects will be not presented to the Donors. In case
unsuccessful respect of the fixed standards the Organizations have to justify the modifications
(if in acceptable variation of the fixed percentage).
The Association StreetSpirits will take the last decision to present the Project Proposals to the
Donors if those are not respecting the fixed guidelines.
The Association StreetSpirits will present to Donor’s Committees the Project Proposals those
will respect fixed guidelines regarding Administrative costs, Running costs and Activity costs.
Specifically: considering the standard format for the Financial Plan the projects have to be
considered in three main budget lines:
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
www.streetspirits.org
2.3.1. SUPPORT COSTS
24-26% of the total project costs.
Are intended to be defined Support Costs the project staff on field and project staff in the
Headquarter, international and local transports, equipment for logistics and Headoffices,
consumable equipments and supplies for the project activities, contracting costs and costs of
partners of the NGOs connected with the activities, office costs (renting, new construction,
maintenance), contribution in kinds, direct costs coming from the necessities of the agreement
(information diffusion, specific feasibility study of the presented project in agreement with
Association StreetSpirits approvals, reporting activities to the Donor, translation costs,
insurances, training of the involved persons, on site bank transfers).
In general are Support Costs the costs summarised in Personnel, Local logistic costs, Durable
equipment and Security.
Based on different evaluation will be the approval of the Vehicle Costs. If the vehicles will be
fundamental for the activity’s implementation during all the project duration and at the same
time the International/Governmental Implementing Agency doesn’t recruit any available
resources on site, the Donor will specify if the new purchasing/renting ill be allowed and if it
has to be inserted in the Support Costs or Activities budget lines.
2.3.2. ADMINISTRATIVE COSTS
(Indirect costs): 4-6% of the total project costs
The eligibility of Administrative Costs is planned in a range of 4-6% (suggested 4%) of the
total project costs. In case of Donor’s co-financing actions and approved Administrative costs
by different Donors, the Association StreetSpirits doesn’t accept furthers financing of
Administrative Costs.
2.3.3. ACTIVITIES
Minimum the 70% of the total project costs
2.3.4. ASSOCIATION STREETSPIRITS MONITORING COSTS
Before the presentation of the Project Proposals to the Donors, Association StreetSpirits in
agreement with the Organizations and Donors will present the Monitoring Costs those will allow
the monitoring of the eventually approved projects.
The presented Monitoring Costs will be inserted out of the percentage budget line project
calculations and are representing and independent budget line that have to be added to the
total final budget amounts.
2.4. ELEGIBLE COSTS
Direct Costs must be necessary for carrying out the operation; reasonable and comply with the
principles of sound financial management, in particular value for money and costeffectiveness;
have actually been incurred during the period running from the date of eligibility
of expenditure established with the Association StreetSpirits to the end of the implementation
period, and specified in the Terms of Reference (annex 5); be recorded in the HO’s or
organisation’s partners’ accounts, be identifiable and verifiable and in compliance, where
applicable, with the internal procedures and sharing costs system applied by the partner. All
original accounting documents (when possible) or auto-certificated accounting documents
must be delivered to the Association within the year of the closing project date. All the
international Bank transfers (copy) have to be delivered to Association StreetSpirits.
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
www.streetspirits.org
Expenditure of a project is eligible from the date specified in the Grant Agreement
up to the end date of the operation. Disbursements can be done later provided that the
expenditure has been financially and legally committed during the period of activity
implementation. Invoices should be received and all works/activities completed by time of
submission of the final report. In case a suspension has occurred, and due to additional time
the implementation of the project will continue after the expiry of the duration of the Financing
Decision, as the only exception to the general rule which establishes that all projects must be
implemented within the duration of the Financing Decision, the partner may still make new
commitments during the implementation period after the duration of the Financing Decision
Direct costs:
Cost of staff assigned to the operation, corresponding to actual salaries plus social
security charges and other remuneration-related costs. Identifiable personnel
costs at HeadQuarter level arising as a direct consequence of the operation must
be limited as much as possible and approved by Association StreetSpirits before
the financing. Salaries and costs must not exceed those normally borne by the
HeadOffice;
Travel and subsistence costs for staff taking part in the operation, provided they
do not exceed those normally borne by the HeadOffice;
Purchase costs for equipment (new or used) which are attributable to the
operation (in case of utilisation of the partner’s own equipment, depreciation costs
are eligible);
Purchase costs for goods and services (transport, storage and distribution, rent of
equipment, etc.) which are directly attributable to the operation;
Costs directly arising out of, or related to, accepting or distributing contributions
in kind;
Costs of consumables and supplies directly attributable to the operation;
Expenditure on contracting or expenditure incurred by the HeadOffice’s partners
directly attributable to the operation;
The proportion of field office costs that corresponds to the amount of activity
directly attributable to the operation or to the proportion of the Association
funding;
Costs deriving directly from the requirements of the Agreement (dissemination of
information, specific evaluation of the operation, specific reporting for Association
needs, translation, reproduction, insurance, targeted training for those involved in
the operation, etc) including financial service costs (in particular bank fees for
transfers).
2.5. NOT ELIGIBLE COSTS
Debts and provisions for future losses or debts (consequently financial Leasing is not eligible
for funding); Interest owed by the HeadOfficies to any third party; items already financed from
other sources; Currency exchange losses; taxes, duties and charges (unless the HeadOffice is
not able to reclaim them and if allowed by the applicable regulatory provisions).
Contingency Reserves will not be considered in the financial budget breakdown based on
consideration that the NGOs are not involved in the financial project contribution. In case of
needs of Contingency Reserves the NGOs have to support the project with their own capacities
(if the NGOs don’t be able to support change of situations that force an extra budget
allocation, this can affect future relationships between the NGO itself and private Donors
managed by the Association StreetSpirits). Contingencies could be approved only under
Association StreetSpirits decision and in specific and justified situations. In case of missed use
of the Contingency Reserve Budget line, the International/Governmental Implementing Agency
will present suggestions of use of the founds in order to improve the quality/quantity of
project’s activities.
2.6. BUDGET FLEXIBILITY
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
www.streetspirits.org
The Implementing Agency may apply a budget modification and shall inform the Association
StreetSpirits accordingly in writing when the modification does not affect a basic element of
the Operation and the financial impact is limited to a transfer within a single budget Title or a
transfer between budget Titles involving a variation of 10% or less of the amount originally
entered of total direct costs.
Implementing Agency being in the necessity to modify some budgetary elements of a specific
operation may: simply notify in the form of a letter if changes not affecting a basic element of
the Operation, of which the financial impact is limited to a transfer within a single budget Title
or a transfer between budget lines of 10% or less of direct eligible costs (i.e. limited budgetary
changes having no impact on the overall budget of the project).
Request in writing approval from Association StreetSpirits, and receive formal approval – in
the form of a mail – for changes not affecting a basic element of the Operation, with a transfer
between budget titles of more than 10% of direct costs.
Accountability is necessary to evaluate results and to plan new activities, not only for
expenditures targeted to undertaken activities. The accountability principles must be
transferred to local partners including targeted beneficiaries, local ownership and practical
ways in which this can be supported.
2.7. CO-FINANCED PROJECTS
In the event of co-financed projects, the budget submitted to the Association StreetSpirits
must cover all the operation and not only the part being submitted to the Association to obtain
funding.
In general the following principles have to be respected:
• Non-discrimination among Donors and respect of the Association mandate; the entire
operation must be in line with the Association approach. Activities and/or objectives
outside Association approach may not be included in the operations.
• Administrative costs; the Association allows a maximum amount of administrative costs
of the 4/6% of the total project. The maximum amount may be requested to the
Association StretSpirits only if the co-financing grant is not covering this amount. If the
co-financing Donors are financing a certain percentage of administrative costs, the
Association StreetSpirits will pay the balance percentage. If the co-financing Donors are
paying the total amount, the Association will not accept the financing of further
Administrative costs.
• Variation in % of co-funding and payment of the balance; at the time of the
Contribution’s request the Implementing Agencies have to specify the total amount of
the Association StreetSpirits contributions and the percentage (%) of this financing in
respect of the total costs of the operation. In case of variation of the contributions of
other co-Donors, if the Grant Agreements are not amended, the Association will
consider to change the level in percentage of the co-financings.
• Equipment and stocks: if the Implementing Agencies are given goods, stocks or
equipment as gifts, their value can only be reflected in the budget as plus valences of
the former amount. If stocks given to the Organisations result in costs such are
warehousing, logistics support, management costs etc then these costs can be reflected
in the Project Proposal and should be quantified and justified (so in case of audit
documentary evidence of these costs should be available). The equipment, vehicles and
supplies purchased in the framework of an Operations co-financed by the Association
shall be transferred to local Authorities or partners of the HeadOffice (excluding
commercial contractors) or to the final recipients of the Operations by the end of the
implementing period of the agreement after approval of the Association StreetSpirits.
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
www.streetspirits.org
2.8. FORMS
Organizations those would like to participate to the Association StreetSpirits grant allocation
have to provide all the available forms respecting the different project selection steps. All
forms must be fulfilled in English (also accepted in French and Spanish).
The Concept Paper form has to be fulfilled in order to receive the approval by Association
StreetSpirits regarding the first visit on site for the discussion of the Project Proposal.
The Project Proposal Form together with the Financial Proposal Forms, have to be fulfil at the
time of the Association StreetSpirits approval after the field visit. The Association approval will
be received by the Organization by email and will specify deadlines and specifications fixed on
field during the field visits.
At the time of the Project Proposal approval, Association StreetSpirits in agreement with
Donors will asks (if necessary) budget modifications to the International/Governmental
Implementing Agencies. The Final Financial Proposal will be agreed by the two parties
(Organization and Association) and approved by the Donor.
In case of Project Proposal awarding, the Implementing Agencies have to provide Quarterly
Reports (Narrative and Financial), Final Reports (Narrative and Financial) within the next
months the end of the project on the base of the Association StreetSpirits Forms.
At the time of the Project Proposal approval, Association StreetSpirits together with the
awarded Organization have to sign Memorandum of Understanding based on the here
presented guidelines.
List of Association StreetSpirits Forms:
• Concept Paper Form (annex 1);
• Project Proposal Form (annex 2);
• Financial Plan Form (annex 3);
• Memorandum of Understanding Form (annex 4);
• Interim Report (Narrative) Form (annex 5);
• Interim Report (Financial) Form (annex 6);
• Final Report (Narrative) Form (annex 7);
• Final Report (Financial) Form (annex 8).
2.9. REPORTS
a) PROJECT’S IDENTIFICATION (to be submitted to the Association StreetSpirits at the web
address info@streetspirits.org):
1) First phase: submission of the Concept Paper Form;
2) Second phase: Cover Letter commenting the Association StreetSpirits field visit (after
the field visit) comprehensive of both parties comments;
3) Third phase: submission of the Project Proposal (Narrative Report) supported by Need
Assessment Reports, Initial Budget Breakdown and Work Plan; pictures have to be
attached to the Project proposal Form
In case of the project approval by the Donor’s Committees:
4) Presentation of the General ToR (that has to consider the possibility of an external audit
and external evaluation previous discussion with the Association);
5) Presentation by the Association of the Monitoring Costs that have to be inserted in the
Budget Breakdown;
STS_GUIDELINES_SUMMARY
STREET SPIRITS Paseo de la Castellana, 91, 3°-D 28046 MADRID SPAIN
www.streetspirits.org
At the time of the project implementation:
6) Quarterly reports (Narrative and Financial Quarterly Reports – Interim Breakdown of
expenditures) within the next month of the expired quarter;
7) Final Report and Final Financial Report (Breakdown of expenditures) within the next
month of the end of the project; Proposal regarding the end use of the equipment and
material (with attached list referring serial numbers); Proposal regarding the use of the
unspent grant balance.
The Association in agreement with the Implementing Agencies will approve actions to be taken
regarding material hand over and activities to develop with the unspent grant balance.
2.10. MONITORING ACTIVITIES
Association StreetSpirits will organise Monitoring visits on project sites. The Association will
inform in advance the Implementing Agencies about period of the visit, request of meeting and
general information discussions.
The Implementing Agencies have to support as much as possible the Association Monitor
during the visit in order to optimise the available time.
2.11. FINANCIAL DOCUMENTS
The International/Governmental Implementing Agencies have to deliver in hard copy autocertificated
(stamp of the Organization and signature) copies of project expense invoices to the
Association StreetSpirits office in Madrid (Association StreetSpirits Paseo de la Castellana 91,
3° D – 28043 MADRID SPAIN).
Copy of the bank transfer founds allocation must be attached to the before mentioned
documents at the time of the closing of the project. Must be also attached the entire bank
transfers from the Implementing Agencies Head Quarters to their own Head Offices.
During project implementation Budget breakdown must be presented together with the
Quarterly Narrative Reports.
__________________________________________________________________________
ASSOCIATION STREETSPIRITS
FIELD OF ACTION
SUMMARY:
1. ACTIVITIES .
1.1. APPROACH.
1.1.1. CHILD PROTECTION.
1.1.2. CULTURE.
1.1.3. EDUCATION.
1.1.4. FOOD SECURITY/INCOME GENERATING ACTIVITIES .
1.1.5. HEALTH .
1.1.6. HUMAN DEVELOPMENT.
1.1.7. TRAINING, LOCAL CAPACITY BUILDING.
1.1.8. WATER & SANITATION.
1. ACTIVITIES:
1.1. APPROACH
Association StreetSpirits will support activities related to the improvement of the life standards
of children and adolescents based on program’s developing preferred to singular projects. The
program’s activities will be financed year by year and in some cases in the totality (it’s depend
by the Donor’s Committee approvals).
The Implementing Agencies those are sponsored by the Association have to present a longterm
programs based on the exhaustive analysis of the context where the activities will be
planned. With exhaustive the Association means:
• deep context analysis (social surveys, bibliography researches, planning of supporting
social surveys, governmental guidelines, Donor’s guidelines, etc.);
• to locate the planned activities in the general frame of the governmental and
international guidelines;
• collaboration with International and Local NGOs active on sites;
• evaluation (through different Institutions) of the accomplished project to better
understand the quality of the planned program and in case of adjustment of the
program’s strategies on the base of lesions learned on sites;
• sharing of the collected information between all governmental and humanitarian
operators.
The Association StreetSpirits together with the Implementing Agencies have to promote
collaboration with member states and other Donors in the program’s planning in order to avoid
usualness activities investments. The aim of the invested founds is to interact with the Country
Strategy Lines and, in case when visible, to suggest alternatives to major Donors those could
be more effective in the Program Financing.
The approach could be considered sustainable if:
• Ownership and Participation by the targeted beneficiaries will be supported by
Institutional and administrative capacity to manage changes;
• Empowerment of the civil society through equal sustain, inclusion in the problems
analysis and decision making, strengthen the responsibilities of the society;
The Association StreetSpirits would like to reduce the procedures to manage the grants in
order to focus the attention to the approach of the Implementing Agencies and possible new
collaborations those could be established during the program’s implementation. The
Implementing Agencies have to develop a long-term objectives represented by training and
sustain to Local Non Governmental Organizations; the collaborations have to limit as much as
possible risks on the financed Local Non Governmental Organization Partners at the beginning,
but allows the growing of the Local Organizations in the program view.
The Association StreetSpirits will adopt the internal procedures of the financed Implementing
Agencies regarding Administrative Management in order to facilitate the works. At the time of
the financing the International Implementing Agencies have to show to the Association
StreetSpirits the adopted instruments for administrative management those have to remain till
the end of the projects.
The Association together with the Implementing Agencies will discuss different possible
approaches to better harmonise the present guidelines with the Government and different
Donor’s procedures. It’s mean that the present guidelines will be continuously under
modification.
1.1.1. CHILD PROTECTION
• Recognise the child as the subject of fundamental and inalienable rights.
∗ Italian Cooperation; IL SOLE NGO strategies
• Give to children a leading role in their own development, according them
dignity as interlocutors and encouraging their participation in the adoption of plans and
measure’s enactment of which concern them.
• Consider children a fundamental resource for the development of a country and an
important indicator of its overall condition.
• Adopt the results achieved for children using as criteria the effectiveness of strategies
implemented.
• Adopt a broad view that goes beyond the “neutrality” of the child’s position and
combats sexual discrimination.
• Reinforce the status of women by opposing sexual discrimination against girls in
primary and secondary education.
• Regard trading in children, intolerable forms of exploitation and widespread and
systematic violation of their mental and physical integrity for economic, commercial,
sexual, ethnic, religious, political or ideological motives as crimes against humanity.
• Respect the principle of the child’s right to have its own cultural, family and community
roots.
• Appreciate the role played by society, by NGOs, by Associations and in particular by
women in measures adopted for children.
• Consider investment in children as a sustainable factor in cooperation projects.
• Promote respect for the rights of children and satisfying their needs against all forms of
discrimination and exploitation.
• Prevent and eliminate the exploitation of child labour, with particular attention to
contemporary intolerable forms of slavery.
• Prevent and eradicate the systematic commercial sexual exploitation relative to sex
tourism and pornography involving children.
• Provide psychological and physical protection of the child’s integrity against all forms of
violence, dependence, constraint and torture, including harmful “traditional practices”.
• Prevent and oppose aberrational practices such as the trade in both boys and girls,
ethnic rape, the sale and traffic of organs and the use of child soldiers.
• Promote elementary education, through access to both formal and informal methods,
the right to study and the improvement of the social status of children.
• Improve the quality of life, particularly in urban and environmental terms, within the
framework of sustainable development.
• Reduce the number of children living in conditions of extreme poverty.
• Protect the human and civil rights of children in conflicts or post conflict situations, with
particular regard to children on their own, orphans, the wounded and the handicapped,
and children of ethnic minorities and defeated peoples.
• Protect the human and civil rights of children in conflicts or post conflict situations, with
particular regard to children on their own, orphans, the wounded and the handicapped,
and children of ethnic minorities and defeated peoples.
• Promote campaigns in countries with the highest mortality rate for the newborn,
mothers and children, with particular attention to adolescent mothers.
The International Implementing Agencies have to guarantee:
• The continuum and the sustainability of the planned programs/projects of fight against
the children7adolescent sexual abuses on the base of:
Political criteria: evaluating if the political conditions allow the intervention planning;
the monitoring after the beginning of the activities of the political situation in order
to evaluate in continuum the feasibility and the sustainability of the
programs/projects; the maximum involvement of the local and international
authorities regarding the children/adolescent sexual abuses.
Financial criteria: to evaluate the capacity of the local partners into the creation of
the “economical capacity” in order to guarantee the future sustainability of the
activities. The International Implementing Agencies are entitled to develop the best
practices together with the Local Organizations in the found raising activities
(Private and Institutional).
Social criteria: to evaluate the replay of the civil societies of the actions
respect the problems. In case of positive answer the civil societies have to be
involved in the activities as much as possible in order to guarantee the maximum
sustainability.
Cultural-traditional criteria: the International Implementing Agencies have to
operate in the respect of the cultural and traditional habits. The sustainability will be
guarantee during the feasibility study phases. In case of satisfactory evaluation of
the social-traditional conditions the sustainability will be guarantee.
• Sustain to Regional (trans-national) children/adolescents sexual abuses programs with
the aim to create of national and international networks. Local authorities, civil
societies, associations, and citizen groups will represent the national networks. The
international networks by representatives of the national networks.
• Synergies together with other interventions as “Fight against children/adolescents
sexual abuses”, “promotion and TUTELA Identity Rights”, and “Fight against poverty”
have to be established. Each sector is regulated by the own logic dynamics but they can
interact each other.
1.1.2. CULTURE
Sports
The promotion of sports is valued for its contribution to social capital and national unity. This
activity must interact together with Plans promoted by the Governments (if present). The main
focus of this activity must be based on:
• Sports for all vulnerable groups.
• Improvement of the connection between education and sports.
• Talent identification.
• Improvement of the sport’s development and management.
• Integration of Physical Education and Performing Arts into the school curriculum.
• Involvement of the private sector in the sport development.
Culture
The promotion of culture will be supported in consideration of:
• value of the culture as dimension of identity.
• Form of capital which when well harnessed can help to move people out of income
poverty.
• Traditional skills and indigenous materials are often accessible to poor and
disadvantaged groups.
• Potential instrument for poverty reduction.
• Support to all the artists who work in synergy with vulnerable categories through the
use of painting, theatre, photography, music, and architectural expressions.
• The research and the study of the traditional cultures in synergy with the educational
sector.
1.1.3. EDUCATION
• Net enrolment ratio: Primary Education provides children with basic reading, writing,
and mathematics skills along with an elementary understanding of such subjects as
history, geography, natural science, social science, art and music.
• Data collection and sources: data on school enrolment rates, data on the population in
the official age group, educational system data collection.
• Gender issues in the education system.
• Proportion of pupils starting grade 1 who reach grade 5: achieving the universal
primary education; ensuring that children everywhere, boys and girls alike, will be able
to complete a full course of primary schooling.
• Educational system retaining students RATIO.
∗ INDICATORS for Monitoring the Millennium Development Goals Manual
• Improving low quality of schooling, discouragement over poor performance
and the direct and indirect costs of schooling.
• Support to governmental structures and capacity building in school management.
• Support students’ progress to higher grades.
• Improving availability of teachers.
• Primary completion rate: total number of students successfully completing (or
graduating from) the last year of primary school, total number of children of official
graduation age in the population.
• Literacy rate: improvement of the youth literacy rate, ensure children everywhere, boys
and girls alike, will be able to complete a full course of primary schooling.
• Ratio of girls to boys in primary, secondary and tertiary education: improvement of
number of female students enrolled at primary, secondary and tertiary levels in public
and private, promotion of gender equality and empower women, eliminate gender
disparity in all levels of education. Introduce gender sensitive teaching, counselling
services and special support for female students to continue education process, free
education to poor female students to continue their education.
• Ratio of literate women to men, 15–24 years old: improvement of the ratio of the
female literacy to the male literacy rate, promotion gender equality and empower,
eliminate gender disparity in all levels of education.
• Ratio of school attendance of orphans to school attendance of non-orphans aged 10–14
years: improve the number of children orphaned by HIV/AIDS (children who have lost
their mother, father or both parents to AIDS before age 15, combat HIV/AIDS, malaria
and other diseases.
• Special attention to disabled children/adolescents in school’s involvement.
• Support to illiterate population in rural and urban areas;
• Analysis of the dropout causes and declination of the dropout rates in rural and urban
areas;
• When recorded as problem, analysis and planning of school construction to improve the
proximity to schools strengthening the community and NGO’s participation, suggesting
alternative programs for low cost school construction, improving school building with
local materials and labour.
• Analysis and support of the cost of education.
• Community involvement in the educational sector incorporating when possible the
cultural and economic issues of pastoral and semi-agricultural communities in the
curriculum.
• Particular attention to software activities than the hardware ones.
• Teacher’s refreshment and training courses;
• Curricula improvement for students, principals and teachers.
• Increasing community and private sector participation.
• Special attention to software activities referred to teachers:
- pre and in-service training intensified;
- discontinue food and accommodation services in college and universities to enhance
their training capacity;
- female teachers encouraging;
- academic capacity upgrade of under-qualified teachers (in-service distance training
and summer training programmes);
- student-oriented education method, continuous evaluation method, cluster
education method;
- gender consistent teacher’s training curriculum and pedagogical skills with the need
and living condition of the community;
- private and governmental teachers training centres and colleges the source qualified
teachers;
- participation (community, private sector, NGOs) in adult and formal education
program;
- professional assistance provided for literacy curriculum guides, learning material
etc;
- standardize the non-formal educational certification system with formal education.
• Cross cutting issues: gender education, civic and ethic educations,
HIV/AIDS, special needs, education quality, community participation,
decentralization and capacity building programmes, expand primary coverage in
education and role of non-formal education, special support for non formal
education
• Tertiary Education strengthened with: expansion in student number, introduction of
bursaries for poor students including orphans, loan schemes, improvement in cv and
facilities
• Vocational Education
• Support programmes of functional adult literacy, where literacy is provided in a context
of social functions that helps retention of the skill, offer a relatively cheap way of
expanding adult literacy.
1.1.4. FOOD SECURITY/INCOME GENERATING ACTIVITIES
• Basic food security activities based on basic food items for distribution operations aimed
at totally or partially of a specific target population. The food aid basket can vary
between one or multiple dry commodities accounting for a variable caloric value per
person.
• Other food distribution: purchase of food items to cover a specific need of a target
population.
• Food for work: purchase of food. For each day of work, beneficiaries shall receive a
fixed amount of food. In principle, work accomplished should be of public utility and of
benefit to the community.
• School feeding: purchase of food for preparation and consumption by the population
attending school.
• Public canteens: purchase of food for preparation and consumption by the beneficiaries
in public canteens. This is often targeting a specific group of beneficiaries
(Children/Adolescents considering the situation and the available resources
• Agricultural activities: purchase of goods and services to re-launch or improve small
scale farming and output, including rehabilitation of existing assets, construction of new
equipment, in particular small irrigation systems.
• Livestock: purchase of goods and services for small scale stock breeding (based on the
settlement of small income generating activities).
• Fisheries: purchase of equipment and assets for fishing and fisheries small food security
systems.
• Food Security activities in relation to Income generating Activities: agricultural
education programs.
1.1.5. HEALTH
• Under-five mortality rate: reduce child mortality, reduce the under-five mortality rate.
• Infant mortality rate: reduce the number of infants dying before reaching the age of
one year per 1,000 live births in a given year, reduce under-five mortality rate.
• Proportion of 1-year-old children immunized against measles: increase the proportion
of 1-year-old children immunized against measles, reduce child mortality, reduce the
under-five mortality rate.
• Maternal mortality ratio: reduce the number of women who die from any cause related
to or aggravated by pregnancy or its management during pregnancy and childbirth or
within 42 days of termination of pregnancy, improve maternal health.
• Proportion of births attended by skilled health personnel.
• HIV prevalence among pregnant women aged 15-24 years.
• Percentage of population aged 15–24 years with comprehensive correct knowledge of
HIV/AIDS.
∗ INDICATORS for Monitoring the Millennium Development Goals Manual
• Proportion of population with access to affordable, essential drugs on a sustainable
basis: improve the percentage of the population that has access to a minimum of 20
most essential drugs, improve access having drugs continuously available and
affordable at public or private health facilities or drug outlets that are within one hour’s
walk of the population (essential drugs are drugs that satisfy the health care needs of
the majority of the population - World Health Organization), improve pharmaceutical
companies collaboration, provide access to affordable, essential drugs in developing
countries trough ethical practices.
• Traditional/alternative health activities: the role and use of indigenous knowledge is
also gaining recognition in sectors such as health where herbal medicines and
traditional health care service providers have become partners in the delivery of the
sector’s programmes.
• Constraints to reducing infant mortality Culture and tradition. Undesirable practices in
this regard include negative male attitudes towards condoms; educating boys more
than girls at higher levels; low levels of female participation in decision making at the
household level and improved accessibility to health services.
• Adoption of a multi-sector approach, particularly the health, education and water
sectors, improving educational attainment, nutritional status and the access to safe
water.
• Protection against malaria using mosquito nets, increased immunisation coverage and
improved diarrhoeal treatment.
Services, medicines and medical equipment must in all cases comply with the legislation of the
country of operation and with the minimum standards set by the WHO, when applicable.
• Primary Health Care: purchase of medical goods and services to be specifically used at
this health level (first level of reference: the principal vehicle for the delivery of First
contact care with people taking action to improve health at the most local level of a
country's health system).
• Secondary Health Care: purchase of medical goods and services to be specifically used
at this health level (second level of reference: specialized ambulatory medical services
and commonplace hospital care. Access is often via referral from primary health care
services).
• General Health Care: primary and secondary - purchase of medical goods and services,
whenever the operation does not target a specific reference level.
• Emergency Health Care: purchase of medical goods and services in the framework of an
emergency operation that does not use local structures, and where lives are directly at
risk.
• Epidemics Purchase of medical goods and services aimed at fighting one or more
specific epidemics.
• Drugs Supply Purchase and distribution of medical goods without specific support as for
their use.
• Support to a geographically limited distribution system of drugs and medical supplies
with a variable degree of technical input and supervisory function.
• Routine Vaccination: purchase of medicines, medical tools and equipment and all other
equipment exclusively aimed at specialised centres for the treatment of specific
pathologies.
• Support of Specialised Institutions: purchase of medicines, medical tools and equipment
and all other equipment exclusively aimed at specialised centres for the treatment of
specific pathologies.
• Disabled Population: purchase of medical goods and services and all other equipment
specifically aimed at treating disabled people, when this is not done through a
specialised centre.
• Health, Education and Training: purchase of goods and services aimed at awareness
raising of target populations on health and hygiene problems, in particular water
quality, personal hygiene, and disease protection.
• Family Planning: purchase of goods and services aimed at awareness rising
of target populations on family planning and contraceptive methods.
• AIDS and STDs: purchase of goods and services specifically aimed at fighting these
diseases.
• Targeted Control of Epidemic Diseases: purchase of medical goods and services aimed
at checking the progression of regional endemic diseases within a country (negative
effects limitation).
• Psychosocial: purchase of goods and services for psychosocial activities, in particular for
victims of physical or psychological violence also during conflicts and/or displacement
(often children and women); post trauma rehabilitation.
• Rehabilitation of medical facilities: it includes the purchase of goods and services for
the rehabilitation of existing structures.
1.1.6. HUMAN DEVELOPMENT
• Employment to population of working age ratio: (population of working age covers
people ages 15–64) engagement in an economic activity during a specified reference
project’s activity (with main focus on disadvantaged economy situation of the
beneficiaries. Universal access to paid employment.
• Informal sector employment as a percentage of employment: support household
unincorporated enterprises; they produce at least some of their goods or services for
sale or barter; they are engaged in non-agricultural activities (including secondary nonagricultural
activities of enterprises in the agricultural sector).
• Improvement of unemployment rate of young people aged 15–24 years, each sex and
total.
• Human Development in the Education: well planning of the expenditures on primary
and secondary education at those who could not otherwise afford it; improvement of
health outcomes; improvement of people’s ability to plan the size of their families;
community empowerment including adult illiteracy; to contribute to the national
average literacy level rising with special. Attention to the rural areas and women
respect men.
• Improvements in incomes, water supply and access to health services with attention to
the improvement of dangerous malaria, the knock-on effects of adult illness on future
generation’s social capitals as a result of the AIDS epidemic, and deterioration in
sanitary practices.
• Challenges in sanitation are to break the faecal-oral route to disease transmission,
through the organization of safe disposal of all human faeces (especially children’s
stools) and combined with hand-washing. While the presence of latrines is important,
hygiene promotion towards achieving positive behaviour change is also essential if
sanitary practices are to improve and child health outcomes to benefit.
• Community Mobilisation and Empowerment SOCIAL PROTECTION: practices as sending
children to school, taking preventive health actions like improved hygiene and
sanitation practices at households and community level, deciding when curative
treatment must be sought, maintaining water supply sources, supporting local defence
units, protecting children from violence, abuse, neglect and discrimination, supporting
home based care for people living with AIDS. Community Development Workers
(CDWs) can help in promoting awareness of all these responsibilities at the community
level. They are also directly involved in implementing the functional adult literacy and
community rehabilitation programmes within the Social Development Sector (SDS).
• Social Protection for Vulnerable Groups as orphans and other vulnerable.
• Support to persons with disabilities through the mobilisation and strengthen of
community-based response for better care of orphans and other vulnerable children,
support empowerment of adolescents with reproductive health information and life
skills, strengthen informal community-based support for older persons, support
expansion of community-based rehabilitation for persons with disabilities.
∗ INDICATORS for Monitoring the Millennium Development Goals Manual
• Gender mainstreaming and empowerment of women trough the implementation of the
National Gender Policies, paralegal programme focusing on gender-based violence and
basic rights of the poor and vulnerable in 24 districts, monitoring missions focusing on
assessment of progress in implementing gender and basic rights mainstreaming, inputs
to the review of domestic relations laws, production and dissemination of gender
disaggregated data for development planning, monitoring and evaluation, training
programs on capacity building of women and youth leaders. Community actions to
organise women’s groups and empower women: support to ensuring female
participation in all public service and education (for example improving women’s land
rights).
1.1.7. TRAINING, LOCAL CAPACITY BUILDING
• Support trainings and local capacity building trough the purchase of equipment, tools
and service contracts
• Support Technical Vocational Educational and Training finalising the system to support
this activity, planning formal and non formal training programs (occupational standards
and occupational training standards system) based on the need of trainees, building the
capacity of regional training institutions to develop their own curriculum and finalising
the alternative models to finance trainings for local capacity building by training
institutions.
• Involving present Vocational Training Institutes present on site into the
program/project activities.
1.1.8. WATER & SANITATION
• Proportion of population with sustainable access to an improved water source, urban
and rural: increase the proportion of the population with sustainable access to an
improved water source, urban and rural, types of water supply for drinking: piped
water, public tap, borehole or pump, protected well, protected spring or rainwater.
Improved water sources do not include vendor-provided water, bottled water, tanker
trucks or unprotected wells and springs.
• Proportion of population with access to improved sanitation, urban and rural:
improvement of the urban and rural population with access to the facilities that
hygienically separate human excreta from human, animal and insect contact, facilities
such as sewers or septic tanks, poor-flush latrines and simple pit or ventilated improved
pit latrines (provided that they are not public, according to the World Health
Organization and United Nations Children’s Fund’s Global Water Supply and Sanitation
Assessment 2000 Report). To be effective, facilities must be correctly constructed and
properly maintained.
• Proportion of households with access to secure tenure: proportion of households with
access to secure tenure of the urban population that lives in slums (International
standards). Households without secure tenure are defined as squatters (whether or not
they pay rent), homeless and households with no formal agreement. UN-HABITAT
defines a slum household as a group of individuals living under the same roof who lack
one or more (in some cities, two or more) of the following conditions: security of
tenure, structural quality and durability of dwellings, access to safe water, access to
sanitation facilities and sufficient living area.
• Hygiene and promotion: Key hygiene risks of public health importance, All groups
within the population have equitable access to the resources or facilities needed to
continue or achieve the hygiene, responsibilities for the management and maintenance
of facilities as appropriate, and different groups contribute equitably practices that are
promoted.
• Access and water quantity average: all people have safe and equitable access to a
sufficient quantity of water for drinking, cooking and personal and domestic hygiene.
∗ INDICATORS for Monitoring the Millennium Development Goals Manual; SPHERE
Public water points are sufficiently close to households to enable use of the
minimum water requirement.
• Water quality: water is palatable, and of sufficient quality to be drunk and used for
personal and domestic hygiene without causing significant risk to health.
• Water use facilities and goods: people have adequate facilities and supplies to collect,
store and use sufficient quantities of water for drinking, cooking and personal hygiene,
and to ensure that drinking water remains safe until it is consumed.
• Access to, and numbers of, toilets: people have adequate numbers of toilets,
sufficiently close to their dwellings, to allow them rapid, safe and acceptable access at
all times of the day and night.
• Design, construction and use of toilets: toilets are sited, designed, constructed and
maintained in such a way as to be comfortable, hygienic and safe to use.
• Individual and family protection: all disaster-affected people have the knowledge and
the means to protect themselves from disease and nuisance vectors that are likely to
represent a significant risk to health or well-being.
• Physical, environmental and chemical protection measures: the numbers of disease
vectors that pose a risk to people’s health and nuisance vectors that pose a risk to
people’s well-being are kept to an acceptable level.
• Chemical control safety: chemical vector control measures are carried out in a manner
that ensures that staff, the people affected by the disaster and the local environment
are adequately protected, and avoids creating resistance to the substances used.
• Solid waste management: collection and disposal. People have an environment that is
acceptably uncontaminated by solid waste, including medical waste, and have the
means to dispose of their domestic waste conveniently and effectively.
• Drainage: drainage works. People have an environment in which the health and other
risks posed by water erosion and standing water, including storm water, floodwater,
domestic wastewater and wastewater from medical facilities, are minimised.
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